Cologne: 01.–03.09.2019

#spogagafa

Important information for exhibitors

Dear exhibitor,
spoga+gafa 2019 will open its doors in just a few short weeks. We look forward to welcoming you to the fair in Cologne as an exhibitor. In order that your fair participation goes smoothly and successfully, we have compiled the most important information for you again below.

We are available at any time to assist you with any remaining questions.

Best wishes from Cologne!
The spoga+gafa team

Delivery of your exhibits to the stand

Please use the following address for delivery:

Koelnmesse GmbH
spoga+gafa 2019
Exhibitor name xxx
Name of contact person at your stand authorised to sign for the package xxx
Hall xx Aisle xx Stand xx
Messeplatz 1
50679 Köln
Germany

Please note that the fair staff is not authorised to sign for your goods nor to store them.
However, if necessary, there may be the option of storing material with one of our freight contractors up until stand assembly starts:

Schenker
Tel. +49 221 981 31-8821
Fax +49 221 981 31-8890
fairs.koeln@dbschenker.com

Exhibitors passes

Please do not forget your exhibitor passes!
They have been sent to you together with the stand rental invoice and entitle you to admission to spoga+gafa on all days of the fair as well as during the period of stand construction and dismantling. Please also note that a fee will be charged for any further exhibitor passes required. They can be ordered online on our website under www.spogagafa.com - Participation and Planning - For Exhibitors - Service Portal - Exhibitor and stand construction passes.

The exhibitor pass can be used as a transport ticket on all public transport services for travelling to an from Koelnmesse within the area of the Rhine-Sieg Transport Authority (VRS) only during the duration of the trade fair (1st September – 3rd September 2019). The only exceptions are train services of the German railway company Deutsche Bahn that are subject to a supplementary charge. This pass cannot be used as a transport ticket during the construction and dismantling periods.

Attention: Work identity cards cannot be used as a travel ticket. Co-Exhibitors / Additional represented companies.

BHB-Garden Summit 2019

The BHB welcomes the gardening sector to the 6th BHB-GardenSummit 2019 on September 3rd, 2019 at spoga+gafa. The event provides an informative platform for the market gardening trade, industry and service sector to intensively exchange ideas and opinions, all focused on one event day and a get-together at the barbecue on the eve. You will find further information and the registration for the BHB-GardenSummit here .

Direct sale

We expressly wish to point out that direct sales of exhibits or samples from the booths are not permitted. Furthermore, exhibits may not carry a price tag. Koelnmesse has the right to carry out checks and, in the event of violations of these conditions, to ta ke suitable measures. Please note also our Conditions of Participation - Special Section, chapter 6.

Admission ticket Vouchers

Also this year you can order and distribute free of charge as many admission ticket vouchers/codes as you would like. This this service is included in the Marketing Package. The vouchers/codes are valid as season tickets. Please order the admission ticket vouchers or codes online at www.spogagafa.com - Participation and planning - For-Exhibitors - Your Advertising - Admission Ticket Vouchers.

Event programme

There will be an extensive supporting programme at spoga+gafa 2019. As exhibitor you have numerous possibilities of participation.

If you are interested please contact Mrs. Karen Pudlat ( k.pudlat@koelnmesse.de , Tel. +49 221 821-3073 ) or Mr. Rüdiger Sprave ( r.sprave@koelnmesse.de , phone. +49 221 821-2336 ).

We offer the following secondary placement areas for your products:

Boulevard of ideas: the creative outdoor presentation of your new products – open to exhibitors from all product sections

Trendshow Outdoor Furniture & Decoration – open to all manufacturers of outdoor furniture and decoration items

Information on all products guides the visitors directly to your exhibition stand.

Take this opportunity to draw attention to your product highlights!

Should you be interested, please register under the following links:

Boulevard of ideas, registration until 19 July 2019, www.spogagafa.de – Participation and planning – For Exhibitors – Participation Possibilities – Boulevard of ideas

Trendshow, registration until 13 July 2019, www.spogagafa.de – Participation and planning – For Exhibitors – Participation Possibilities – Trendshow Outdoor Furniture & Decoration

Television/video recordings

Please note that TV and video teams taking pictures of your stand for editorial reporting can legitimize themselves with a press card. It happens again and again that free video teams try to acquire spontaneous orders. These teams are not authorized by Koelnmesse; please verify the legitimacy in your own interest. In case of doubt, please contact the Koelnmesse Press Department, phone +49 221 821-3513 .

Catering

In all halls Aramark Restaurations GmbH is responsible for all catering services.

For questions and further information please call +49 221 284-8584 or fax: +49 221 284-8599 , e-mail: aramark@catering-koelnmesse.com .

Information Stand Product Piracy – “Do not Copy!”

Koelnmesse is taking the initiative in the fight against product piracy and for the preservation of intellectual property rights. An “Intellectual Property Memorandum” was signed together with Chinese business partners. It obliges the signatories to undertake comprehensive information measures, joint media campaigns, and, most importantly, to take concrete measures to promote the protection of intellectual property at the trade fairs and to prevent the infringement of intellectual property rights. To support exhibitors who are concerned that their rights might be violated, Koelnmesse will provide them with advice and arrange contacts with proven experts such as lawyers and patent attorneys. Should you have questions or concerns regarding this matter during the event, you will find an information point in Passage 10/11, counter 1 -3 (opposite to Service Center East) where our staff will be glad to assist you. Furthermore we have summarized important tips and information on this topic for you in our “No Copy! – Originals only!” brochure: www.spogagafa.com – Participation and Planning - For Exhibitors – No Copy! Protection against product piracy .

Catalogues

Please note, that your catalogue will not be mailed to you.
We kindly ask you to pick up your catalogue personally in our exhibitors’ office:

Service Center East: in the middle of the passageway between halls 10 and 11

Service Center North: Boulevard North near hall 6/7

As you are aware the spoga+gafa catalogue is published by Koelnmesse through Neureuter Fair Media GmbH, Essen. It contains the names of all the participating companies and important information for exhibitors and visitors. The catalogue of Koelnmesse for spoga+gafa is the only list of exhibitors at the event. Koelnmesse wishes to make it known that it does not publish any other official list of exhibitors or any other publication, nor has it given permission to other companies to publish such lists. Please contact the spoga+gafa team if in doubt.

Free interpreter service

No business should fail at spoga+gafa because of language problems. The Koelnmesseinterpreter team is there to ensure this and is available free to any exhibitor or visitor for brief discussions.

Contact:

International Reception Centre

Entrance North – counter 3,4,5
Phone: +49 221 821-2431 , +49 221 821-2442

Entrance East – counter 17-19
Phone: +49 221 821-3315 , +49 221 821-3316

Entrance South – counter 31+32
Phone: +49 221 821-3822

Trade Fair Party

On 1st September, it's time to party once again! As every year, the doors of the Rheinterrassen in Cologne open f or our 6 o'clock party. At 6:00 p.m. on the dot we will start the party with music that puts everyone in a good mood; culinary delights that spoil everyone and drinks that awaken your spirits.What’s more, you can look forward to interesting discussions with colleagues, friends or business partners, the best atmosphere and the most beautiful panoramic view of Cologne.

Please order your ticket at www.spogagafa.com – Participation and Planning - For Exhibitors - 6 -o'clock-Party.

Our Shuttle Service will be on hand from 5:30 p.m. onwards to transport you to the Rheinterrassen from the North, East and South Entrances of the Exhibition Centre – and, of course, back again too! Please note that Gate A on the fairground will be open 24 hours a day. If you will park your car on the fairground you may leave it there every time.

Co -Exhibitors / Additional represented companies

Please check if you have informed us with form 1.20/1.21 about the co-exhibitors or the represented companies on your stand.

Opening Times

Please note the opening times for spoga+gafa:

For visitors:Sunday, 01.09.2019
Monday, 02.09.2019
Tuesday, 03.09.2019
09:00 a.m. - 06:00 p.m.
09:00 a.m. - 06:00 p.m.
09:00 a.m. - 05:00 p.m.
For exhibitors:Sunday, 01.09.2019
Monday, 02.09.2019
Tuesday, 03.09.2019
08:00 a.m. - 07:00 p.m.
08:00 a.m. - 07:00 p.m.
08:00 a.m. - 06:00 p.m.
Travel arrangements

If you have not yet arranged your accommodation during the fair, we recommend that you immediately contact our hotel reservation department: phone: +49 221 821-2087 , fax: +49 221 821-3739 . Further information you may find in the internet under Travel and Accommodation . Or please contact our representatives in your country. The contact dates are on our homepage www.koelnmesse.com - ServicesWorldwide - Sales Network .

Please be informed that there is no other official Koelnmesse hotel or travel service. All other providers are not authorised by Koelnmesse. If you are in doubt please contact the spoga+gafa team.

Services

Our entire range of services can be ordered online at the Koelnmesse-Service-Portal. You received your log-in data by email. In case you have not yet ordered additional services, please be sure to do so as soon as possible. Please see our check list providing you with an overview of all the things that you should consider and as well as important deadlines under www.spogagafa.com - Participation and planning - For exhibitors - Checklist .

Should you have any question or require further information please contact koelnmesse-service-portal@koelnmesse.de or by phone +49 221 821-3666 .

Stand construction and dismantling

Build up period

Halls 1, 2, 3, 4, 5.2, 10.1
Monday, 26.08.2019
09:00 a.m. – 00:00 a.m.
Tuesday, 27.08.2019 – Friday, 30.08.2019
00:00 a.m. – 00:00 a.m.
Saturday, 31.08.2019
00:00 a.m. - 06:00 p.m.
Halls 5.1, 10.2
Tuesday, 27.08.2019
09:00 a.m. – 00:00 a.m.
Wednesday, 28.08.2019 – Friday, 30.08.2019
00:00 a.m. – 00:00 a.m.
Saturday, 31.08.2019
00:00 a.m. - 06:00 p.m.
Halls 6, 7, 8, 9
Wednesday, 28.08.2019
09:00 a.m. – 00:00 a.m.
Thursday, 29.08.2019 – Friday, 30.08.2019
00:00 a.m. – 00:00 a.m.
Saturday, 31.08.2019
00:00 a.m. - 06:00 p.m.
Build up period outdoor area hall 6/7 + hall 7/8:
Saturday, 31.08.2019
from 04:00 p.m.

No advanced stand construction possible!

Please note the shortened build up periods for spoga+gafa 2019 same as last year. You will find an overview of the build up periods for each hall here .

In order that we can support you, please inform us at aufbau@spogagafa.de which stand builder you have commissioned (incl. contact data).

Please note that the build up periods are mandatory and must therefore be observed.

You will find more information, changes and important instructions for the build up of spoga+gafa under www.spogagafa.com in the area Participation and planning - For stand constructors – Build up and dismantling .

Dismantling

Dismantling period
Tuesday, 03.09.2019
05:00 p.m. – 00:00 a.m.
Wednesday, 04.09.2019
00:00 a.m. - 00:00 a.m.
Thursday, 05.09.2019
00:00 a.m. - 06:00 p.m.

Please note that dismantling in the halls is not allowed before Tuesday, 3rd September – 5 p.m. Clearing the trade fair stand before the official end of the event represents a serious breach of the Conditions of Participation. In the event of any violation of this condition we reserve the right to exclude the exhibitor from subsequent events.

100% dismantling of the stands in the outdoor areas:
Tuesday, 03.09.2019
04:00 p.m. – 07:00 p.m.

During the construction period, only people with valid construction or exhibitor passes can enter the exhibition grounds. We would like to point out that Koelnmesse does not assume liability for the safety of unauthorised people. For reasons of security, you should keep a particularly close eye on your products and materials etc. during this time. Please inform your stand construction companies accordingly. We recommend that you order a corresponding insurance policy and security services.

Stand parties

Please note that stand parties have to be approved by Koelnmesse. If you are planning a party, please inform us by email to spogagafa@koelnmesse.de .

Environment Zone

The Cologne fairground is urban. Please do not forget that since April 2008 you need an environmental badge to drive downtown. You can find all further information in the internet under www.spogagafa.com – Participation and planning – For stand constructors – Approach – Low Emission Zone .

Traffic guide / Traffic control plan / Parking spaces for trucks

For all details concerning transport logistics please see our traffic guide and the traffic control plan. Please also forward these documents to the stand construction companies you have commissioned. www.spogagafa.com – Participation and planning – For stand constructors – Traffic guidelines and traffic routeing plan .

Please note that the deposit for vehicles up to 3,5t is extended to thewhole building period!

Please do use the parking places that are available free of charge (P 21 and parking levels)

Catering during the assembly period

The following snack bars are opened for you during the construction and dismantling period:

Snack Point Passage 10/11Westseite30.08. - 31.08.201909:00 - 18:00 Uhr
Snack Point Halle 11.1Westseite31.08.201909:00 - 18:00 Uhr
Pizzabar Passage 10/11Westseite31.08.201911:00 - 18:00 Uhr
Imbisswagen Außengelände Halle 5Nordseite26.08. - 31.08.201908:00 - 17:00 Uhr
Imbisswagen Außengelände Halle 5Nordseite04.09. - 05.09.201908:00 - 17:00 Uhr
Imbisswagen unter Eingang Süd28.08. - 31.08.201908:00 - 17:00 Uhr
Imbisswagen unter Eingang Süd04.09.201911:00 - 15:00 Uhr
Advertising outside of your fair stand

Please note that you are not authorised to promote your products or make any publicity for your company outside the stand that has been allocated to you. However we can offer you various possibilities on the fair ground. Please contact Ms. Silvia Thonnett, s.thonnett@koelnmesse.de , phone +49 221 821-3224 .