Cologne: 06.–08.09.2020 #spogagafa

Exhibitor checklist

We want to make sure that your participation as an spoga+gafa exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline Early Bird I

    29.09.2019 | 12:00 AM

    By registering on or before 29th September 2019, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Download calendar entry

    To the application forms
  • Stand space

    Deadline Early Bird II

    28.10.2019 | 12:00 AM

    By registering on or before 28th October 2019, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Download calendar entry

    To the application forms
  • Stand space

    Mailing of stand confirmations

    01.01.2020 | 9:00 AM

    Starting about January 2020 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Sales

    Hagen Cabalo
    Sales Manager
    Sector Machines, Tools, Water & Light, Bio Chemistry & Soils, Plants & Flowers, Garden equipment & Houses
    Tel. +49 221 821-2377
    e-mail

    Maria Garofalo
    Sales Manager
    Sector Decorations & Equipments, Grill & Barbecues, Camping & Leisure, Sport & Games, Pet Supplies
    Tel. +49 221 821-2545
    e-mail

    Andreas Waupke
    Sales Manager
    Sector Garden Furniture
    Tel. +49 221 821-2523
    e-mail

    Andre Hecht
    Sales Manager
    Sector Complete stands, Individual stand solutions
    Tel. +49 221 821-2646
    e-mail

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    28.04.2020 | 9:00 AM

    Starting about April 2020 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering fire protection

    05.06.2020 | 5:00 PM

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Invoice

    Mailing of participation invoice

    10.06.2020 | 5:00 PM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting June 2020. Invoice amounts are payable immediately upon receipt of the invoice.

    Exhibitor Services
    Tel. +49 221 821-3941
    e-mail

    Download calendar entry

  • Passes

    Order additional exhibitor and stand construction passes

    11.06.2020 | 9:00 AM

    Order additional exhibitor passes for stand personnel and stand construction passes for stand builders online.

    Exhibitor Support
    Tel. +49 221 821-2994
    e-mail

    Download calendar entry

    To the online form
  • Orders

    Hotel room reservation

    26.06.2020 | 5:00 PM

    Book your hotel accomodation for spoga+gafa here.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the booking portal
  • Stand space

    Application of co-exhibitors

    30.06.2020 | 5:00 PM

    Deadline for the application of co-exhibitors*.
    Form 1.20 is available in the download area.
    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sales

    Hagen Cabalo
    Sales Manager
    Sector Machines, Tools, Water & Light, Bio Chemistry & Soils, Plants & Flowers, Garden equipment & Houses
    Tel. +49 221 821-2377
    e-mail

    Maria Garofalo
    Sales Manager
    Sector Decorations & Equipments, Grill & Barbecues, Camping & Leisure, Sport & Games, Pet Supplies
    Tel. +49 221 821-2545
    e-mail

    Andreas Waupke
    Sales Manager
    Sector Garden Furniture
    Tel. +49 221 821-2523
    e-mail

    Andre Hecht
    Sales Manager
    Sector Complete stands, Individual stand solutions
    Tel. +49 221 821-2646
    e-mail

    Download calendar entry

    To the download area
  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    30.06.2020 | 5:00 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-230
    e-mail

    Download calendar entry

    To the Media Shop
  • Stand space

    Application of additionally represented companies

    30.06.2020 | 5:00 PM

    Deadline for the application of additionally represented companies*.
    Form 1.21 is available in the download area.
    *Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Sales

    Hagen Cabalo
    Sales Manager
    Sector Machines, Tools, Water & Light, Bio Chemistry & Soils, Plants & Flowers, Garden equipment & Houses
    Tel. +49 221 821-2377
    e-mail

    Maria Garofalo
    Sales Manager
    Sector Decorations & Equipments, Grill & Barbecues, Camping & Leisure, Sport & Games, Pet Supplies
    Tel. +49 221 821-2545
    e-mail

    Andreas Waupke
    Sales Manager
    Sector Garden Furniture
    Tel. +49 221 821-2523
    e-mail

    Andre Hecht
    Sales Manager
    Sector Complete stands, Individual stand solutions
    Tel. +49 221 821-2646
    e-mail

    Download calendar entry

    To the download area
  • Services

    Deadline 03.07.2020 for ordering in the KSP

    03.07.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal!
    Form M.01 - Deadline for ordering advertising space
    Form T.01 - Deadline for ordering electrical installations*
    Form T.02 - Deadline for ordering water connections*
    Form T.04 - Deadline for ordering stand security*
    Form T.05 - Deadline for ordering stand cleaning
    Form T.06 - Deadline for ordering waste disposal
    Form T.13 - Deadline for tableware rental
    Form T.17 - Deadline for ordering internet and telecommunications*
    Form T.18 - Deadline for ordering forwarding services
    Form T.19 - Deadline for ordering (long-term) parking permits*
    *It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 31.07.2020 for ordering in the KSP

    31.07.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal!
    Form T.02 - Deadline for ordering exhaust vent and compressed air installation*
    Form T.03 - Deadline for ordering suspensions (from the hall celling)*
    *It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering parking spaces for trucks/containers/trailers

    14.08.2020 | 5:00 PM

    Please note: Allocation is subject to availability.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering conference and office catering

    21.08.2020 | 5:00 PM

    Order via webshop of Kirberg catering.

    Kirberg Messecatering GmbH
    Gewerbehof 18
    51469 Bergisch Gladbach

    Tel. +49 221 284-8552
    Fax +49 221 284-8550

    Write an e-mail
    To the website

    Download calendar entry

    To the Kirberg webshop
  • Trade Fair

    GEMA registration deadline

    24.08.2020 | 5:00 PM

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

    GEMA
  • Services

    Deadline 26.08.2020 for ordering in the KSP

    26.08.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal!
    Form M.02 - Deadline for press compartments
    Form M.03 - Deadline for ordering room rental (office and conference rooms)
    Form T.07-T.12 - Deadline for ordering furniture rental
    Form T.14 - Deadline for plant rental and sale
    Form T.15 - Deadline for ordering audio/video/PC equipment rental
    Form T.16 - Deadline for light, video and sound systems
    Form T.21 - Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
    Form T.24 - Deadline for material impregnation

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand construction

    Start of Construction period hall 1,2,3,4,5.2,10.1

    31.08.2020 | 9:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    Start of Construction period hall 5.1,10.2

    01.09.2020 | 9:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    Start of Construction period 6, 7, 8, 9

    02.09.2020 | 9:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    Start of Construction period - outdoor area hall 6/7 + hall 7/8

    05.09.2020 | 4:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    End of Construction period all halls

    05.09.2020 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    06.09.2020 | 8:00 AM

    This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    08.09.2020 | 5:00 PM

    Trucks will be permitted to enter from 7 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 5:00 p.m. on 08.09.2020. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of fair

    08.09.2020 | 6:00 PM

    This opening times are valid for exhibitors. Visitors can access till 05:00 p.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling

    10.09.2020 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions