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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Exhibitor checklist
We want to make sure that your participation as an spoga+gafa exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can sort all of your important dates according to date, priority and category
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- You can use the calendar to display important dates starting from a particular point in time
Import all appointments in your calendar application with one click.
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Stand space
Deadline Early Bird I
31.07.2022 | 11:59 PM
By registering on or before 31 July 2022, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Sales
Hagen Cabalo
Sales Manager
Sector Garden Technology, Plants & Biochemistry, Equipment & Sheds, Grill & BBQ
Tel. +49 221 821-2377
e-mailMaria Garofalo
Sales Manager
Sector Decorations & Equipment, Camping & Leisure, Sports & Games, Outdoor Kitchen World
Tel. +49 221 821-2545
e-mailAndre Hecht
Download calendar entry To the exhibitor application
Sales Manager
Sector Garden Furniture, garden unique, Complete stand packages, Starter Area, Individual stand construction solutions
Tel. +49 221 821-2646
e-mail -
Services
Mailing of service-shop log-in data
15.01.2023 | 8:00 AM
Starting about January 2023 service shop log-in data is sent to exhibitors whose stands have been confirmed.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Orders
Hotel room reservation
31.01.2023 | 8:00 AM
Book your hotel accomodation for spoga+gafa here.
Hotel and Travel Services
Download calendar entry To the booking portal
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Invoice
Mailing of participation invoice
31.01.2023 | 8:00 AM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around January 2023. Invoice amounts are payable immediately upon receipt of the invoice.
Service team Koelnmesse
Download calendar entry
Tel. +49 221 821-3941
e-mail -
Services
Booking eSlots
03.04.2023 | 8:00 AM
Book your eSlot now to enter the exhibition grounds for set-up and dismantling.
eSlot Serviceteam
To the booking portal
Tel. +49 221 821 2097
e-mail: eslot@koelnmesse.de -
Stand space
Application of co-exhibitors
14.04.2023 | 8:00 AM
Deadline for the application of co-exhibitors*.
For co-exhibitor application please click here.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Hagen Cabalo
Sales Manager
Sector Garden Technology, Plants & Biochemistry, Equipment & Sheds, Grill & BBQ
Tel. +49 221 821-2377
e-mailMaria Garofalo
Sales Manager
Sector Decorations & Equipment, Camping & Leisure, Sports & Games, Outdoor Kitchen World
Tel. +49 221 821-2545
e-mailAndre Hecht
Download calendar entry To the online application tool
Sales Manager
Sector Garden Furniture, garden unique, Complete stand packages, Starter Area, Individual stand construction solutions
Tel. +49 221 821-2646
e-mail -
Services
Deadline 17.04.2023 for ordering in the service-shop
17.04.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)*
*It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering fire protection
12.05.2023 | 11:59 PM
Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline 12.05.2023 for ordering in the service-shop
12.05.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits*
*It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering conference and office catering
02.06.2023 | 8:00 AM
Order via webshop of Kirberg catering.
Kirberg Messecatering GmbH
Gewerbehof 18
51469 Bergisch GladbachTel. +49 221 284-8552
Fax +49 221 284-8550Write an e-mail
Download calendar entry To the Aramark webshop
To the website -
Trade Fair
GEMA registration deadline
02.06.2023 | 11:59 PM
Register musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-200
Fax +49 231 57701-230 -
Services
Deadline 09.06.2023 for ordering in the service-shop
09.06.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
- Deadline for material impregnation
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Stand construction
Start of Construction period
12.06.2023 | 7:00 AM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Stand construction
End of Construction period
17.06.2023 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
Start of the fair
18.06.2023 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.
To the opening hours -
Stand construction
Start of dismantling
20.06.2023 | 5:00 PM
Trucks will be permitted to enter from 07:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 05:00 p.m. on 20.06.2023. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
End of the fair
20.06.2023 | 6:00 PM
This opening hours are valid for exhibitors. Visitors can access till 5:00 p.m.
To the opening hours -
Stand construction
End of dismantling
22.06.2023 | 6:00 PM
Please find the detailed construction periods of each hall on our website under Participation and planning.
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
26.06.2023 | 8:00 AM
Please note: Allocation is subject to availability.
Site Security/Logistics
Roman Gersch
Download calendar entry To the service shop
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Invoice
Mailing final invoice for services
15.07.2023 | 8:00 AM
Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 13.50 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.
Sales
Hagen Cabalo
Sales Manager
Sector Garden Technology, Plants & Biochemistry, Equipment & Sheds, Grill & BBQ
Tel. +49 221 821-2377
e-mailMaria Garofalo
Sales Manager
Sector Decorations & Equipment, Camping & Leisure, Sports & Games, Outdoor Kitchen World
Tel. +49 221 821-2545
e-mailAndre Hecht
Download calendar entry
Sales Manager
Sector Garden Furniture, garden unique, Complete stand packages, Starter Area, Individual stand construction solutions
Tel. +49 221 821-2646
e-mail