Cologne: 24.–26.06.2025 #spogagafa

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Exhibitor checklist

We want to make sure that your participation as an spoga+gafa exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline Early Bird I

    31.08.2023 | 11:59 PM

    By registering on or before 1 September 2023, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Sales

    Hagen Cabalo
    Sales Manager
    Sector Garden Technology, Plants & Biochemistry, Equipment & Sheds, Grill & BBQ
    Tel. +49 221 821-2377
    e-mail

    Maria Garofalo
    Sales Manager
    Sector Decorations & Equipment, Camping & Leisure, Sports & Games, Outdoor Kitchen World
    Tel. +49 221 821-2545
    e-mail

    Andre Hecht
    Sales Manager
    Sector Garden Furniture, garden unique, Complete stand packages, Starter Area, Individual stand construction solutions
    Tel. +49 221 821-2646
    e-mail

    Download calendar entry

    To the application forms
  • Stand space

    Layout planning begins.

    01.09.2023 | 8:00 AM

    Start of hall allocation.

    Sales

    Hagen Cabalo
    Sales Manager
    Sector Garden Technology, Plants & Biochemistry, Equipment & Sheds, Grill & BBQ
    Tel. +49 221 821-2377
    e-mail

    Maria Garofalo
    Sales Manager
    Sector Decorations & Equipment, Camping & Leisure, Sports & Games, Outdoor Kitchen World
    Tel. +49 221 821-2545
    e-mail

    Andre Hecht
    Sales Manager
    Sector Garden Furniture, garden unique, Complete stand packages, Starter Area, Individual stand construction solutions
    Tel. +49 221 821-2646
    e-mail

    Download calendar entry

  • Stand space

    Mailing of stand confirmations

    01.10.2023 | 8:00 AM

    Starting about October 2023 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Sales

    Hagen Cabalo
    Sales Manager
    Sector Garden Technology, Plants & Biochemistry, Equipment & Sheds, Grill & BBQ
    Tel. +49 221 821-2377
    e-mail

    Maria Garofalo
    Sales Manager
    Sector Decorations & Equipment, Camping & Leisure, Sports & Games, Outdoor Kitchen World
    Tel. +49 221 821-2545
    e-mail

    Andre Hecht
    Sales Manager
    Sector Garden Furniture, garden unique, Complete stand packages, Starter Area, Individual stand construction solutions
    Tel. +49 221 821-2646
    e-mail

    Download calendar entry

  • Services

    Mailing of service-shop log-in data

    15.01.2024 | 8:00 AM

    Starting about January 2024 service shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Advertising materials

    Order advertising materials

    15.01.2024 | 8:00 AM

    Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-230
    e-mail

    Download calendar entry

    To the Media shop
  • Invoice

    Mailing of participation invoice

    31.03.2024 | 8:00 AM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around September 2024. Invoice amounts are payable immediately upon receipt of the invoice.

    Service team Koelnmesse
    Tel. +49 221 821-3941
    e-mail

    Download calendar entry

  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    11.04.2024 | 8:00 AM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-230
    e-mail

    Download calendar entry

    To the Media shop
  • Stand space

    Application of co-exhibitors

    12.04.2024 | 8:00 AM

    Deadline for the registration of co-exhibitors*. Co-exhibitors can be registered via the online application tool on spoga+gafa website.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sales

    Hagen Cabalo
    Sales Manager
    Sector Garden Technology, Plants & Biochemistry, Equipment & Sheds, Grill & BBQ
    Tel. +49 221 821-2377
    e-mail

    Maria Garofalo
    Sales Manager
    Sector Decorations & Equipment, Camping & Leisure, Sports & Games, Outdoor Kitchen World
    Tel. +49 221 821-2545
    e-mail

    Andre Hecht
    Sales Manager
    Sector Garden Furniture, garden unique, Complete stand packages, Starter Area, Individual stand construction solutions
    Tel. +49 221 821-2646
    e-mail

    Download calendar entry

    To the online application tool
  • Services

    Deadline 15.04.2024 for ordering in the service-shop

    15.04.2024 | 8:00 AM

    Place your order through the service shop!

    - Deadline for ordering exhaust vent and compressed air installation*

    - Deadline for ordering suspensions (from the hall celling)*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Services

    Booking eSlots

    15.04.2024 | 8:00 AM

    Book your eSlot now to enter the exhibition grounds for set-up and dismantling.

    eSlot Serviceteam
    Tel. +49 221 821 2097
    e-mail: eslot@koelnmesse.de

    Download calendar entry

    To the booking portal
  • Services

    Deadline 10.05.2024 for ordering in the service-shop

    10.05.2024 | 8:00 AM

    Place your order through the service shop!

    - Deadline for press compartments

    - Deadline for ordering room rental (office and conference rooms)

    - Deadline for ordering furniture rental

    - Deadline for plant rental and sale

    - Deadline for ordering audio/video/PC equipment rental

    - Deadline for light, video and sound systems

    - Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff

    - Deadline for material impregnation

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering fire protection

    12.05.2024 | 8:00 AM

    Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Services

    Deadline 13.05.2024 for ordering in the service-shop

    13.05.2024 | 8:00 AM

    Place your order through the service shop!

    - Deadline for ordering advertising space

    - Deadline for ordering electrical installations*

    - Deadline for ordering water connections*

    - Deadline for ordering stand security*

    - Deadline for ordering stand cleaning

    - Deadline for ordering waste disposal

    - Deadline for tableware rental

    - Deadline for ordering internet and telecommunications*

    - Deadline for ordering forwarding services

    - Deadline for ordering (long-term) parking permits*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering parking spaces for trucks/containers/trailers

    24.05.2024 | 8:00 AM

    Please note: Allocation is subject to availability.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering catering delivery service

    30.05.2024 | 8:00 AM

    Order via webshop of Kirberg catering.

    Kirberg Messecatering GmbH
    Deutz-Mülheimer Strasse 109
    51063 Cologne
    Tel. +49 221 284-8552
    Fax +49 221 284-8550
    Write an e-mail

    Kirberg Messecatering GmbH
    Gewerbehof 18
    51469 Bergisch Gladbach

    Tel. +49 221 284-8552
    Fax +49 221 284-8550

    Write an e-mail
    To the website

    Download calendar entry

    To the Kirberg webshop
  • Trade Fair

    GEMA registration deadline

    31.05.2024 | 11:59 PM

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

  • Orders

    Hotel room reservation

    01.06.2024 | 8:00 AM

    Book your hotel accomodation for spoga+gafa here.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the booking portal
  • Services

    Deadline for ordering conference and office catering

    01.06.2024 | 8:00 AM

    Order via webshop of Aramark Restaurations GmbH.

    Aramark Restaurations GmbH
    Deutz-Mülheimer Strasse 109
    51063 Köln
    Tel. +49 221 284-8584
    e-mail
    To the website

    Download calendar entry

    To the Aramark webshop
  • Services

    Deadline for ordering hostesses/stand staff and setup, dismantling and

    08.06.2024 | 8:00 AM

    Place your order through the service shop!

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Stand construction

    Start of Construction period

    10.06.2024 | 7:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Hans-Joachim Fischer
    Tel. +49 221 821-3588
    Fax +49 221 821-3435
    e-mail

    MiIchael Moenig
    Tel. +49 221 821-2838
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    End of Construction period

    15.06.2024 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    16.06.2024 | 8:00 AM

    This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening hours
  • Stand construction

    Start of dismantling

    18.06.2024 | 5:00 PM

    Trucks will be permitted to enter from 6:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 5:00 p.m. on 18.06.2024. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of the fair

    18.06.2024 | 6:00 PM

    This opening times are valid for exhibitors. Visitors can access till 05:00 p.m.

    Download calendar entry

    To the opening hours
  • Stand construction

    End of dismantling

    20.06.2024 | 6:00 PM

    Please find the detailed construction periods of each hall on our website under Participation and planning.

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Invoice

    Mailing final invoice for services

    13.07.2024 | 8:00 AM

    Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 21,00 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Sales

    Hagen Cabalo
    Sales Manager
    Sector Garden Technology, Plants & Biochemistry, Equipment & Sheds, Grill & BBQ
    Tel. +49 221 821-2377
    e-mail

    Maria Garofalo
    Sales Manager
    Sector Decorations & Equipment, Camping & Leisure, Sports & Games, Outdoor Kitchen World
    Tel. +49 221 821-2545
    e-mail

    Andre Hecht
    Sales Manager
    Sector Garden Furniture, garden unique, Complete stand packages, Starter Area, Individual stand construction solutions
    Tel. +49 221 821-2646
    e-mail

    Download calendar entry