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- Participation and planning
- For exhibitors
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Checklist
Exhibitor checklist
We want to make sure that your participation as an spoga+gafa exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can sort all of your important dates according to date, priority and category
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- You can use the calendar to display important dates starting from a particular point in time
Import all appointments in your calendar application with one click.
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Stand space
Deadline Early Bird I
31.08.2020 | 11:59 PM
By registering on or before 31 August 2020, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
To the application forms -
Stand space
Deadline Early Bird II
12.09.2020 | 11:59 PM
By registering on or before 11 September 2020, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
To the application forms -
Stand space
Mailing of stand confirmations
01.10.2020 | 8:00 AM
Starting October 2020 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Sales
Hagen Cabalo
Sales Manager
Sector Garden Technology, Plants & Biochemistry, Equipment & Sheds, Grill & BBQ
Tel. +49 221 821-2377
e-mailMaria Garofalo
Sales Manager
Sector Decorations & Equipment, Camping & Leisure, Sports & Games, Outdoor Kitchen World
Tel. +49 221 821-2545
e-mailAndreas Waupke
Sales Manager
Sector Furniture, garden unique
Tel. +49 221 821-2523
e-mailAndre Hecht
Download calendar entry
Sales Manager
Sector Complete stand packages, Starter Area, Individual stand construction solutions
Tel. +49 221 821-2646
e-mail -
Orders
Hotel room reservation
11.01.2021 | 8:00 AM
Book your hotel accomodation for spoga+gafa here.
Hotel and Travel Services
Download calendar entry To the booking portal
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Invoice
Mailing of participation invoice
19.01.2021 | 8:00 AM
You will receive the invoice for the participation fee including stand area rental starting around January 2021. Invoice amounts are payable immediately upon receipt of the invoice. The free of charge exhibitor and work passes will be at your disposal after the invoice for the participation costs has been sent.
Service team Koelnmesse
Download calendar entry
Tel. +49 221 821-3941
e-mail -
Services
Mailing of service-shop log-in data
20.01.2021 | 8:00 AM
Starting about January 2021 service shop log-in data is sent to exhibitors whose stands have been confirmed.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Stand space
Application of co-exhibitors
25.03.2021 | 11:59 PM
Deadline for the application of co-exhibitors*.
Co-exhibitors can be registered via the online application tool on spoga+gafa website.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Hagen Cabalo
Sales Manager
Sector Garden Technology, Plants & Biochemistry, Equipment & Sheds, Grill & BBQ
Tel. +49 221 821-2377
e-mailMaria Garofalo
Sales Manager
Sector Decorations & Equipment, Camping & Leisure, Sports & Games, Outdoor Kitchen World
Tel. +49 221 821-2545
e-mailAndreas Waupke
Sales Manager
Sector Furniture, garden unique
Tel. +49 221 821-2523
e-mailAndre Hecht
Download calendar entry To the online application tool
Sales Manager
Sector Complete stand packages, Starter Area, Individual stand construction solutions
Tel. +49 221 821-2646
e-mail -
Advertising materials
Editorial and advertising deadline for the Marketing Package
25.03.2021 | 11:59 PM
All main exhibitors and co-exhibitors are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-230
e-mail -
Services
Deadline 26.03.2021 for ordering in the service-shop
26.03.2021 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering fire protection
23.04.2021 | 11:59 PM
Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline 23.04.2021 for ordering in the service-shop
23.04.2021 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
07.05.2021 | 8:00 AM
Please note: Allocation is subject to availability.
Site Security/Logistics
Roman Gersch
Download calendar entry To the service shop
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Services
Deadline for ordering conference and office catering
14.05.2021 | 11:59 PM
Order via webshop of Aramark Restaurations GmbH.
Aramark Restaurations GmbH
Download calendar entry To the Aramark webshop
Deutz-Mülheimer Strasse 109
51063 Köln
Tel. +49 221 284-8584
e-mail
To the website -
Trade Fair
GEMA registration deadline
17.05.2021 | 11:59 PM
Register musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry GEMA
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-200
Fax +49 231 57701-230 -
Services
Deadline 21.05.2021 for ordering in the service-shop
21.05.2021 | 11:59 PM
Place your order through the service shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for material impregnation
- Deadline for ordering hostess/stand staff and setup, dismantling and supporting staffService-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Stand construction
Start of Construction period
24.05.2021 | 7:00 AM
Please find the detailed construction periods of each hall on our website under Participation and planning.
Please observe the traffic guidelines and traffic routeing plan.
Site Security/Logistics
Roman Gersch
Download calendar entry To the traffic guidelines and traffic routeing plan
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Stand construction
End of Construction period
29.05.2021 | 6:00 PM
Please observe the traffic guidelines and traffic routeing plan.
Site Security/Logistics
Roman Gersch
Download calendar entry To the traffic guidelines and traffic routeing plan
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
Start of the fair
30.05.2021 | 8:00 AM
This opening hours are valid for exhibitors. Visitors can access from 09:00 a.m.
To the opening hours -
Stand construction
Start of dismantling
01.06.2021 | 5:00 PM
Trucks will be permitted to enter from 07:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 05:00 p.m. on 01.06.2020. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
Roman Gersch
Download calendar entry To the traffic guidelines and traffic routeing plan
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
End of the fair
01.06.2021 | 5:00 PM
This opening hours are valid for exhibitors. Visitors can access till 5:00 p.m.
To the opening hours -
Stand construction
End of dismantling
03.06.2021 | 6:00 PM
Please observe the traffic guidelines and traffic routeing plan.
Site Security/Logistics
Roman Gersch
Download calendar entry To the traffic guidelines and traffic routeing plan
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail