Cologne: 19.–21.06.2022 #spogagafa

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Exhibitor checklist

We want to make sure that your participation as an spoga+gafa 2022 exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The check list which will be available here soon will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

We want to make sure that your participation as an spoga+gafa exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline Early Bird I

    31.07.2021 | 11:59 PM

    By registering on or before 31 July 2021, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Sales

    Hagen Cabalo
    Sales Manager
    Sector Garden Technology, Plants & Biochemistry, Equipment & Sheds, Grill & BBQ
    Tel. +49 221 821-2377
    e-mail

    Maria Garofalo
    Sales Manager
    Sector Decorations & Equipment, Camping & Leisure, Sports & Games, Outdoor Kitchen World
    Tel. +49 221 821-2545
    e-mail

    Andreas Waupke
    Sales Manager
    Sector Furniture, garden unique
    Tel. +49 221 821-2523
    e-mail

    Andre Hecht
    Sales Manager
    Sector Complete stand packages, Starter Area, Individual stand construction solutions
    Tel. +49 221 821-2646
    e-mail

    Download calendar entry

    To the exhibitor application
  • Services

    Mailing of service-shop log-in data

    15.01.2022 | 8:00 AM

    Starting about January 2022 service shop log-in data is sent to exhibitors whose stands have been confirmed.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Orders

    Hotel room reservation

    31.01.2022 | 8:00 AM

    Book your hotel accomodation for spoga+gafa here.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the booking portal
  • Invoice

    Mailing of participation invoice

    31.01.2022 | 8:00 AM

    You will receive the invoice for the participation fee including stand area rental starting around January 2022. Invoice amounts are payable immediately upon receipt of the invoice. The free of charge exhibitor and work passes will be at your disposal after the invoice for the participation costs has been sent.

    Service team Koelnmesse
    Tel. +49 221 821-3941
    e-mail

    Download calendar entry

  • Stand space

    Application of co-exhibitors

    14.04.2022 | 11:59 PM

    Deadline for the application of co-exhibitors*.

    For co-exhibitor application please click here.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sales

    Hagen Cabalo
    Sales Manager
    Sector Garden Technology, Plants & Biochemistry, Equipment & Sheds, Grill & BBQ
    Tel. +49 221 821-2377
    e-mail

    Maria Garofalo
    Sales Manager
    Sector Decorations & Equipment, Camping & Leisure, Sports & Games, Outdoor Kitchen World
    Tel. +49 221 821-2545
    e-mail

    Andreas Waupke
    Sales Manager
    Sector Furniture, garden unique
    Tel. +49 221 821-2523
    e-mail

    Andre Hecht
    Sales Manager
    Sector Complete stand packages, Starter Area, Individual stand construction solutions
    Tel. +49 221 821-2646
    e-mail

    Download calendar entry

    To the online application tool
  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    14.04.2022 | 11:59 PM

    All main exhibitors and co-exhibitors are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-230
    e-mail

    Download calendar entry

    To the Media Shop
  • Services

    Deadline 15.04.2022 for ordering in the service-shop

    15.04.2022 | 11:59 PM

    Place your order through the service shop!

    - Deadline for ordering exhaust vent and compressed air installation*
    - Deadline for ordering suspensions (from the hall celling)*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering fire protection

    13.05.2022 | 11:59 PM

    Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Services

    Deadline13.05.2022 for ordering in the service-shop

    13.05.2022 | 11:59 PM

    Place your order through the service shop!

    - Deadline for ordering advertising space
    - Deadline for ordering electrical installations*
    - Deadline for ordering water connections*
    - Deadline for ordering stand security*
    - Deadline for ordering stand cleaning
    - Deadline for ordering waste disposal
    - Deadline for tableware rental
    - Deadline for ordering internet and telecommunications*
    - Deadline for ordering forwarding services
    - Deadline for ordering (long-term) parking permits*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering parking spaces for trucks/containers/trailers

    27.05.2022 | 8:00 AM

    Please note: Allocation is subject to availability.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering conference and office catering

    03.06.2022 | 11:59 PM

    Order via webshop of Aramark Restaurations GmbH.

    Aramark Restaurations GmbH
    Deutz-Mülheimer Strasse 109
    51063 Köln
    Tel. +49 221 284-8584
    e-mail
    To the website

    Download calendar entry

    To the Aramark webshop
  • Trade Fair

    GEMA registration deadline

    03.06.2022 | 11:59 PM

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

    GEMA
  • Services

    Deadline 10.06.2022 for ordering in the service-shop

    10.06.2022 | 11:59 PM

    Place your order through the service shop!

    - Deadline for press compartments
    - Deadline for ordering room rental (office and conference rooms)
    - Deadline for ordering furniture rental
    - Deadline for plant rental and sale
    - Deadline for ordering audio/video/PC equipment rental
    - Deadline for light, video and sound systems
    - Deadline for material impregnation
    - Deadline for ordering hostess/stand staff and setup, dismantling and supporting staff

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    Download calendar entry

    To the service shop
  • Stand construction

    Start of Construction period

    13.06.2022 | 7:00 AM

    Please find the detailed construction periods of each hall on our website under Participation and planning.

    Please observe the traffic guidelines and traffic routeing plan.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    To the traffic guidelines and traffic routeing plan
  • Stand construction

    End of Construction period

    18.06.2022 | 6:00 PM

    Please find the detailed construction periods of each hall on our website under Participation and planning.

    Please observe the traffic guidelines and traffic routeing plan.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    To the traffic guidelines and traffic routeing plan
  • Trade Fair

    Start of the fair

    19.06.2022 | 8:00 AM

    This opening hours are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening hours
  • Stand construction

    Start of dismantling

    21.06.2022 | 5:00 PM

    Trucks will be permitted to enter from 07:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 05:00 p.m. on 21.06.2022. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of the fair

    21.06.2022 | 5:00 PM

    This opening hours are valid for exhibitors. Visitors can access till 5:00 p.m.

    Download calendar entry

    To the opening hours
  • Stand construction

    End of dismantling

    23.06.2022 | 6:00 PM

    Please find the detailed construction periods of each hall on our website under Participation and planning.

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    To the traffic guidelines and traffic routeing plan
  • Invoice

    Mailing final invoice for services

    15.07.2022 | 8:00 AM

    Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 13.50 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Service team Koelnmesse
    Tel. +49 221 821-3941
    e-mail

    Download calendar entry